Become an Exhibitor

EXHIBIT AT THE 2007 NATIONAL GENEALOGICAL SOCIETY CONFERENCE IN THE STATES AND FAMILY HISTORY FAIR!

PLEASE NOTE: The Exhibit Hall is now sold out. We do have a waiting list and there is a good chance that cancellations will occur. If you wish to be added to the exhibitor waiting list please email Jeanne Lund at Lund@ngsgenealogy.org.

The National Genealogical Society, together with the Virginia Genealogical Society, Fairfax Genealogical Society, and the Genealogical Research Institute of Virginia (GRIVA)  is pleased to extend this invitation to interested societies, organizations and businesses to secure space in the Exhibit Hall at the 2007 NGS Conference in the States and Family History Fair, 16-19 May 2007.

We have changed the name of our conference this year to give more emphasis to our exhibitors. This year's conference will be called the NGS Conference in the States and Family History Fair.  We hope that this new title will draw more attention to exhibitors and bring more members of the public into the Greater Richmond Convention Center to attend the Family History Fair exhibits.

Conference Facilities
The 2007 NGS Conference and Family History Fair will be held at the Greater Richmond Convention Center.  Exhibits will be in Exhibit Hall B21abc at the Greater Richmond Convention Center, on level two.  Exhibit space will be limited, so please make your booth reservations as early as possible. 

Please read the Official Exhibition Regulations in full  with regard to exhibiting in Richmond.   NGS has employed Valley Expo Services as the decorating company for this conference.  Please see the Valley Expo Exhibitor Kit for further information at: Valley_Expo_Exhibitor_Kit_2007.pdf

Exhibiting Costs
The cost for a 10x10 basic booth is $260. Genealogical and historical societies receive a special rate of $200.  This charge includes booth rental for the entire conference - booths come with one 8' x 30 skirted table, 2 chairs, 7" x 44" ID sign and a wastebasket.  Each exhibiting company also gets one complimentary conference registration.  If you are a genealogical society, to ensure the correct pricing structure is used, please indicate this when requested to do so in the appropriate field during the registration process.

Additional charges other than the NGS booth costs that you may  have to consider are electricity, Internet and telephone connections - if you require these for your booth,  Internet/telephone is ordered through the Greater Richmond Convention Center via this link: http://www.richmondcenter.com/main/Telecommunications.asp.  Electricity is also ordered through the Convention Center - via this link: http://www.richmondcenter.com/main/Utilities.asp, Furniture for your booth -(additional tables, chairs, etc)  is ordered through the Valley Expo Exhibitor Kit at: Valley_Expo_Exhibitor_Kit_2007.pdf.  Please note that the exhibit hall is already carpeted.

How to Apply for Exhibit Space
Select your booth(s) by viewing the Exhibit Hall map under Exhibit Booth Locator in the left margin menu bar, and then completing the booth reservation. process. Booth selections shown on the map will be assigned on a "first come, first-served" basis upon receipt of the contract and payment in full.   Please see these maps of the Convention Center to aid you in your booth selection - http://www.richmondcenter.com/main/pdf/dynamic.asp?id=58

Please note: Official Exhibition Regulations change from year to year, and you are strongly advised to read these in full before making your booth reservation this year.  If you have any questions or concerns about exhibiting in Richmond contact Jeanne Lund, NGS Conference & Exhibits Manager, at lund@ngsgenealogy.org or (703) 525-0050, ext. 112.

Decorating and Drayage
Valley Expo Services is the official general service contractor for this event:
Valley Expo & Displays
4950 American Road
Rockford, IL 61109
Tel: (877) 332-4292
A complimentary Exhibitor Kit is available on the NGS website in the Exhibitor Service Centre and also here  Valley_Expo_Exhibitor_Kit_2007.pdf  This provides opportunities for exhibitors to prearrange for special booth requirements such as additional or custom furniture. The exhibitor kit also has details for the ordering of carpet, floral displays and other booth needs, should you require these. 

Operating Hours of Exhibit Hall

Tuesday, May 15th, 2007
(Exhibitor Move-in)
12 Noon - 8pm

Wednesday, May 16th, 2007
(Exhibitor move-in)
8-9:30am

Exhibit Area Hours:
9:30am - 5:30pm

Thursday, May 17th, 2007
Exhibit Area Hours:
9:00am - 7:00pm

Friday, May 18th, 2007
Exhibit Area Hours:
9:00am - 5:30pm

Saturday, May 19th, 2007
Exhibit Area Hours:
9:00am - 4:30pm

Exhibitor Move-Out:
4:30pm - 9pm