Meeting and Exhibit Facts


Name of Meeting
Society of Toxicology 49th Annual Meeting and ToxExpo 2010. The largest scientific-related meeting and exhibition in the world devoted to toxicology.

Sponsoring Organization
Society of Toxicology

Location
Salt Palace Convention Center
100 S. West Temple
Salt Lake City, UT 84101
Ph:  (801) 534-4777

Meeting Dates
Sunday, March 7, 2010 - Thursday, March 11, 2010

ToxExpo Dates
Monday, March 8, 2010 - Wednesday, March 10, 2010

Exhibit Dates and Hours

    Monday, March 8, 2010 9:00 AM - 4:30 PM
    Tuesday, March 9, 2010 8:30 AM - 4:30 PM
    Wednesday, March 10, 2010     8:30 AM - 4:30 PM

Online Exhibit Application Submission
Exhibitors may make booth selections, submit product listings, purchase a hyperlink, become a sponsor and purchase advertising through this web site.

Installation Dates and Times
Saturday, March 6, 2010, 8:00 AM - 5:00 PM - Installation for exhibitors in Booths 100 through 1147 (Halls C & D only) 
Sunday, March 7, 2010, 8:00 AM - 5:00 PM - Installation for all exhibitors (Halls A, B, C, D)
Exhibits must be set by 5:00 PM on Sunday and all empty containers need to be tagged and set in the aisles. Freight doors and entrance doors will closed promptly at 5:00 PM. You may remain in the exhibit hall until your booth is completed. No re-entry after you leave.

Dismantling Dates and Times
Wednesday, March 10, 2010 - 4:45 PM - Midnight  and Thursday, March 11, 2010 - 8:00 AM - 12:00 Noon

Note: Exhibitors who dismantle before 4:45PM, Wednesday March 10th will be subject to a one-year suspension of exhibit privileges and/or loss of Priority Points.

Booth Rental Fees

    Inline 10'x10' Booth
    (Bounded by Front Aisle Only)    		 U.S. $2100
    Corner 10'x10' Booth
    (Bounded by Front and Side Aisle)    		 U.S. $2200

    Non-profit 10'x10' Booth
    (Non-profit companies will be assigned booth space in January 2010)

    NOTE:  All requests for a non-profit booth will be placed on a wait list.  It will be determined In January if the request can be honored.

    		 U.S. $550

The price of the booth includes:
  • Pipe and drape, 8 feet high (2.5 m) in the rear and 36 inches (91.44 cm) on each side;
  • Single line text identification sign showing the exhibiting company name and booth number;
  • Company name and product and/or service listing, in the Exhibit Guide, as indicated in the application and contract for exhibit space;
  • Four complimentary exhibitor badges per 10' x 10' booth for for-profit companies providing access to SOT's 60 scientific sessions, Welcoming Reception, and Awards Ceremony;
  • Two complimentary exhibitor badges per 10' x 10' booth space for non-profit and government agencies providing access to SOT's 60 scientific sessions, Welcoming Reception, and Awards Ceremony;
  • Pre-registered conference attendees listing, including exhibitors, are provided on a CD-ROM and distributed on-site;
  • Complete company and product listing information in the on-site Exhibitor Directory distributed to all attendees;
  • Around-the-clock search capability on the SOT Web page and ToxExpo.com Web pages;
  • Company listing and exhibit location published in the Society's advanced Annual Program, which is mailed to all Society members and non-members in February;
  • Opportunity to host a hospitality event and
  • The opportunity to host an Exhibitor/Sponsor Hosted Session.

Official General Contractor
Hargrove
One HargroveDrive
Lanham, MD 20706
(301)731-2501

Service Desk
A Hargrove service desk will be located in the Exhibit Hall, open during installation to assist exhibitors with verification and adjustments of their orders for labor, furniture and other auxiliary services. The desk will also be staffed throughout the meeting.

Exhibitor Service Manual
An Exhibitor Service Manual containing a complete set of service forms will be posted online by December 8, 2009.  Exhibitors are urged to order all required services in advance. Advanced orders are usually due by the second week of January, 2010. Make sure you read your service manual for important deadlines and facts pertaining to ToxExpo 2010.  

Labor Rates
Current labor rates will be published in the Exhibitor Service Manual. The General Contractor's services include receiving shipments at the Salt Palace Convention Center dock; delivery to the exhibitor's booth; removal, storage and return of empty crates and containers; and removal of packed shipments from the booth and transferring to the outgoing carriers at the Convention Center dock. Exhibitors are urged to be certain that all materials are delivered to booths on set-up days since deliveries cannot be made during exhibit hours.

Union Regulations
All cleaning and material handling services are the jurisdiction of the Official Service Contractor and cannot be performed by the approved Exhibitor-Appointed Contractor or the exhibit personnel. Please refer to the Exhibitor Service Manual for complete guidelines.

Safety
Standing on chairs, tables, or other rental furniture is strictly prohibited. This furniture is not engineered to support your standing weight. The General Contractor cannot and will not be responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in the assembly/dismantle of your booth, please order labor in advance using the forms that will be provided in the Exhibitor Service Manual.

Freight Handling
The General Contractor has the responsibility of receiving and handling all exhibit material and empty crates. It is the General Contractor's responsibility to manage the dock area, and to schedule vehicle deliveries for the smooth and efficient move-in and move-out of the exhibition. Exhibitors may hand-carry their own materials into the exhibit hall. Exhibitors are not permitted to use dollies, flat trucks, and other mechanical equipment to bring their equipment into the exhibit hall. The General Contractor will control access to the loading docks in order to provide for a safe and efficient move-in and move-out. The General Contractor will not be responsible, however, for any materials that it does not handle.

Gratuities
Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration for service rendered. Any attempt to solicit a gratuity by an employee for any service should be reported immediately to the General Contractor's show-site Manager. Please refer to the Exhibitor Service Manual for complete guidelines

Cleaning
Cleaning of exhibit space will be at the expense of the exhibitor. Order forms will be provided in the Exhibitor Service Manual.

Independent Contractors
Exhibitors who plan to use the services of anyone other than the official service contractor must notify Exhibit Management on or before February 1, 2009 in writing. Independent contractors must: 1) perform services in accordance with exhibition rules and regulations; 2) not solicit business on the exhibit floor; and 3) provide Exhibit Management with an original Certificate of Insurance of not less than US $1,000,000 by February 1, 2009 naming SOT as additional insured.

Electricity
Order forms will be provided to each exhibitor in the service kit. Electrical service is 120, 208, 227, 408 volt, (single and three phase).

Floor Load and General Lighting
The exhibit floor load of the Salt Palace Convention Center is unlimited in Halls A,B,C; 350 lbs. per square foot in Halls D&E; 650 lbs. per square foot in Hall 1. For heavy machinery or displays, contact the General Contractor. Overhead operational lighting is metal halide, 60 foot candles for show lighting. Work lighting runs at 50 percent.

Dismantling of Exhibits
Wednesday, March 10: 4:45 PM-Midnight;
Thursday, March 11: 8:00 AM – 12:00 NOON

No packing of equipment, literature, etc. or dismantling of exhibits will be permitted until the official closing time. Exhibitors who dismantle before 4:45 PM, Wednesday, March 10, 2010, will be subject to a one-year suspension of exhibit privileges. All exhibit material must be packed and ready for removal from the exhibit area by noon on Thursday, March 11th. Important: To avoid damage to your equipment or display, please remain with your exhibit until your crates are returned and your material is packed. The Society of Toxicology, the Salt Palace Convention Center, and the General Contractor cannot assume any responsibility for loss or damage to exhibits, equipment, personal belongings, etc.

Shipping
The General Contractor has jurisdiction on the operation of all material handling equipment, all unloading and reloading and handling of empty containers. An exhibitor may move material that can be hand-carried by one person in one trip, without the use of dollies, hand trucks, or other mechanical equipment. All exhibitors are urged to verify the delivery of their freight before arrival in Salt Lake City. Many shipments cannot be traced or delivered on the weekend.

USPS, UPS and Federal Express packages going directly to the convention center must be sent directly to the attention of the General Contractor; they will then be delivered to the exhibitor's booth.

Advance Warehousing is available starting Monday, February 8. These shipments, which must be prepaid, are consigned to the warehouse and must arrive no later than Tuesday, March 2, at 4:00 PM. A copy of the bill of lading for motor freight and air shipments should be forwarded to the General Contractor. The address for the advance warehouse is:  

Hargrove, Inc.
YRC West Valley City
2410 S 2700 W
Salt Lake City, UT 84119
SOT/ToxExpo 2010
Company Name
Booth #

UNCRATED SHIPMENTS WILL NOT BE RECEIVED AT THE WAREHOUSE.

Direct shipments to the Convention Center is available beginning 8:00 AM on Saturday March 6. Direct PREPAID uncrated/crated shipments are to be consigned as follows:

Hargrove Inc.
Salt Palace Convention Center
100 S. West Temple
Salt Lake City, UT 84101
SOT/ToxExpo 2010
Company Name
Booth #

Please Note: Any direct to convention center freight arriving before Saturday, March 6, will be refused by the center and returned. A copy of the bill of lading showing the number of pieces, weight, classification, carrier and routing are to be sent to the General Contractor. A Marshaling Yard will be in effect for this show.

Crate Storage
Empty crates, boxes, and cartons must be ready for removal from the exhibit area by 5:00 PM Sunday, March 7. These materials should be nested as much as possible. "Empty" stickers, which must be placed on all containers to be stored and returned at the close of the exhibit, will be available at the exhibit service desk. Containers or skids without the "Empty" stickers will be considered refuse and disposed of accordingly. Crates, boxes, and cartons may not be stored behind booth backgrounds.

Security
Do not store anything of value in crates going into storage. Professional security guard service will be provided for the perimeter of the exposition (not booths) on an around-the-clock basis beginning with the first day of move-in and continuing through move-out. The Society of Toxicology, the Salt Palace Convention Center, and the General Contractor are not responsible for loss or damage to exhibitor property. Exhibitors who want to hire guard service for their booth should complete the form in the exhibitor service kit. Exhibitors are advised not to leave any valuables (lap top computers, purses etc) overnight in the exhibit hall.

Concession Stands
Food outlets will be open in the exhibit hall on show days. Limited service will be available during installation and dismantling periods.

Internet and Telephone
Information coming soon. An order form will be included in the service kit.

Lead Retrieval System
Rental lead retrieval system will be available to exhibitors. Each attendee will have a large, easy-to-read badge with their contact and demographic information encoded on the front of the badge. Attendee e-mail addresses will only be included if the attendee selects this option when registering for the meeting. Complete information on lead retrieval is included on the Exhibitor Service Center.

Exhibits Manager
Liz Kasabian
Society of Toxicology
1821 Michael Faraday Drive, Suite 300
Reston, VA 20190
Phone: (703) 438-3115
Fax: (703) 438-3113
E-mail: liz@toxicology.org

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