Booth Information

ADA Requirements
Each exhibitor shall be responsible for compliance with the Americans with Disabilities Act within its booth and assigned exhibit space.

Booth Design & Use of Exhibit Space
Each 10' x 10' exhibit space will have an 8' high drape background, and 36" high drape dividers defining the sides of the space. Aisle carpet will be provided in the exhibit hall. Exhibitors must provide carpeting in their booth space. A booth identification sign measuring 7" x 44" and showing only Company Name will also be supplied in all linear booths.

In Standard booth units, all display material is restricted to a maximum height of 44" except for the back wall of the display, which is limited to 8' in height. The booth height may be maintained up to 50% of the distance from the back wall toward the front of the space. No obstructions in the front half of the booth above the height of 44" will be permitted. Models or schematic drawings of cubic content exhibits should be submitted in advance to Exhibit Management for approval. No exhibit may span an aisle by roofing or floor covering.

In Island booth units, bound on four sides by aisles, the full cubic content of the space may be used; however, all display material is restricted to 16' in height. Sufficient see-through areas must be provided so as not to block the view of the adjacent exhibits. Models or schematic drawings of cubic content exhibits should be submitted in advance to Exhibit Management for approval

Nothing shall be posted, tacked, nailed, or otherwise attached to the walls, floors or other parts of the exhibit facility or furniture contained in the facility.

Exposed unfinished sides of exhibit backgrounds must be draped to present an attractive appearance. If such draping is not ordered, the decorator, with the approval of Exhibit Management, will install draping and charge the exhibitor.

Demonstration Areas
Demonstration areas may not be set on the aisle line of the exhibit; space must be left within the exhibit area to absorb the spectators. Should the spectators interfere with the normal traffic flow in the aisle or overflow into neighboring exhibits, the presentation must be limited or eliminated. Exhibitors are responsible for the safety (structural, fire, etc.) of their booths. NOTE: CyberCafes (Internet access stations) are not permitted within a company's booth space.

Booth Schematic Diagrams

Official General Contractor
The official decorator:
Hargrove

Service Desk
A service desk located in the Exhibit Hall will be open during installation to assist exhibitors with verification and adjustments of their orders for labor, furniture and other auxiliary services. The desk will also be staffed throughout the meeting.

Exhibitor Service Manual
An Exhibitor Service Manual containing a complete set of service forms will be posted online by December 8, 2007.  A CD Rom of the Exhibitor Service Manual is also available and must be requested in order to receive a copy.  Exhibitors are urged to order all required services in advance. Advanced orders are usually due by the second week of January, 2008. Make sure you read your service manual for important deadlines and facts pertaining to ToxExpo 2008.

Labor Rates
Current labor rates will be published in the Exhibitor Service Manual.  The General Contractor's services include receiving shipments at the Washington State Trade and Convention Center dock; delivery to the exhibitor's booth; removal, storage and return of empty crates and containers; and removal of packed shipments from the booth and transferring to the outgoing carriers at the Convention Center dock. Exhibitors are urged to be certain that all materials are delivered to booths on set-up days since deliveries cannot be made during exhibit hours.

Union Regulations
 All cleaning and material handling services are the jurisdiction of the Official Service Contractor and cannot be performed by the approved Exhibitor-Appointed Contractor or the exhibit personnel. Please refer to the Exhibitor Service Kit for complete guidelines.

Safety
Standing on chairs, tables, or other rental furniture is strictly prohibited. This furniture is not engineered to support your standing weight. The General Contractor cannot and will not be responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in the assembly/dismantle of your booth, please order labor in advance using the forms that will be provided in the service kit.

Freight Handling
The General Contractor has the responsibility of receiving and handling all exhibit material and empty crates. It is the General Contractor's responsibility to manage the dock area, and to schedule vehicle deliveries for the smooth and efficient move-in and move-out of the exhibition. Exhibitors may hand-carry their own materials into the exhibit hall. Exhibitors are not permitted to use dollies, flat trucks, and other mechanical equipment to bring their equipment into the exhibit hall. The General Contractor will control access to the loading docks in order to provide for a safe and efficient move-in and move-out. The General Contractor will not be responsible, however, for any materials that it does not handle.

Gratuities
Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration for service rendered. Do not give coffee breaks other than mid-morning and mid-afternoon, when the union has 15-minute paid breaks. Meal breaks are one half-hour. Any attempt to solicit a gratuity by an employee for any service should be reported immediately to the General Contractor's show-site Manager. Please refer to the exhibitor service kit for complete guidelines

Cleaning
Cleaning of exhibit space will be at the expense of the exhibitor. Order forms will be provided in the service kit.

Independent Contractors
Exhibitors who plan to use the services of anyone other than the official service contractor must notify Exhibit Management on or before February 1, 2008 in writing. Independent contractors must: 1) perform services in accordance with exhibition rules and regulations; 2) not solicit business on the exhibit floor; and 3) provide Exhibit Management with an original Certificate of Insurance of not less than US $1,000,000 by February 1, 2008 naming SOT as additional insured.

Electricity-Air-Water-Drain
Order forms will be provided to each exhibitor in the service kit. Electrical service is 120, 208, 227, 408 volt, (single and three phase).

Floor Load and General Lighting
The exhibit floor load of the Washington State Trade and Convention Center is 350 lbs. per square foot. For heavy machinery or displays, contact the General Contractor. Overhead operational lighting is metal halide. Work lighting runs at 50 percent.

Dismantling of Exhibits
Wednesday, March 19:          4:45 PM-Midnight

No packing of equipment, literature, etc. or dismantling of exhibits will be permitted until the official closing time. Exhibitors who dismantle before 4:45 PM, Wednesday, March 19, 2008, will be subject to a one-year suspension of exhibit privileges. All exhibit material must be packed and ready for removal from the exhibit area by noon on Thursday, March 20th. Important: To avoid damage to your equipment or display, please remain with your exhibit until your crates are returned and your material is packed. The Society of Toxicology, the Washington State Trade and Convention Center, and the General Contractor cannot assume any responsibility for loss or damage to exhibits, equipment, personal belongings, etc.

Shipping
The General Contractor has jurisdiction on the operation of all material handling equipment, all unloading and reloading and handling of empty containers. An exhibitor may move material that can be hand-carried by one person in one trip, without the use of dollies, hand trucks, or other mechanical equipment. All exhibitors are urged to verify the delivery of their freight before arrival in Seattle. Many shipments cannot be traced or delivered on the weekend.

Parcel Post, UPS and Federal Express packages going directly to the convention center must be sent directly to the General Contractor they will then be delivered to the exhibitor's booth.

Advance Warehousing is available 30 days prior to exhibit installation. These shipments, which must be prepaid, are consigned to the warehouse and must arrive no later than (date TBD) at 4:00 PM.  A copy of the bill of lading for motor freight and air shipments should be forwarded to the General Contractor. The address for the advance warehouse is: 

Society of Toxicology
COMPANY NAME
BOOTH #
TBD
UNCRATED SHIPMENTS WILL NOT BE RECEIVED AT THE WAREHOUSE.

Direct shipments to the Convention Center is available during exhibit set-up beginning 8:00 AM on Saturday, March 15. Direct PREPAID uncrated/crated shipments are to be consigned as follows:

SOT/TOXEXPO 2007
COMPANY NAME
BOOTH #
Washington State Trade and Convention Center
Address to be provided

Please Note: Any direct to convention center freight arriving before Saturday, March 15 will be refused by the center and returned.  A copy of the bill of lading showing the number of pieces, weight, classification, carrier and routing are to be sent to the General Contractor.

Crate Storage
Empty crates, boxes, and cartons must be ready for removal from the exhibit area by 5:00 PM Sunday, March 16. These materials should be nested as much as possible. "Empty" stickers, which must be placed on all containers to be stored and returned at the close of the exhibit, will be available at the exhibit service desk.

Containers or skids without the "Empty" stickers will be considered refuse and disposed of accordingly. Crates, boxes, and cartons may not be stored behind booth backgrounds.

Security
Do not store anything of value in crates going into storage. Professional security guard service will be provided for the perimeter of the exposition (not booths) on an around-the-clock basis beginning with the first day of move-in and continuing through move-out. The Society of Toxicology, the Washington State Trade and Convention Center, and the General Contractor. are not responsible for loss or damage to exhibitor property. Exhibitors who want to hire guard service for their booth should complete the form in the exhibitor service kit. Exhibitors are advised not to leave any valuables (lap top computers, purses etc) overnight in the exhibit hall.

Other Services include:

• Concession Stands
  Food outlets will be open in the exhibit hall on show days. Limited service will be available during installation and dismantling periods.
• Internet and Telephone
  Internet and telephone service can be ordered from TBD. An order form will be included in the service kit.
• Lead Retrieval System
  Rental lead retrieval system will be available to exhibitors. Each attendee will have a large, easy-to-read badge with their contact and demographic information encoded on the front of the badge. Attendee e-mail addresses will only be included if the attendee selects this option when registering for the meeting. Complete information on lead retrieval is included on the Exhibitor Service Center.
• Messages
  Messages cannot be delivered to exhibit booths nor is a paging system provided. Exhibitors expecting frequent telephone messages should make arrangements to have a telephone installed in their booth.
• Models
  ToxExpo expects exhibitors to use prudent judgment when live models are used. Professional dignity and discretion should be observed at all times. The use of minors as live models is prohibited. Models contracted to assist with demonstrations in an exhibitor's booth may not wear tight fitting, exposing or other inappropriate garments, such as leotards, t-backs and short shorts